Finance Manager(Contribution/Collection)
Employees' Trust Fund Board
10 th Floor, Labour Secretariat
Narahenpita
Colombo 5.
Manual Mode
All payments should be made along with duly filled Advice of Remittance R1 or R4 in duplicate. The duplicate copy of the form would be returned to you by the ETF Board in acknowledgement of the remittance.
All cheques/Bank drafts must be crossed and payable to Employees' Trust Fund Board. Payments by Money Orders should be made favouring "Employees' Trust Fund ". Paying Office to be indicated as Labour Secretariat, (It is preferred if all payments are made only by cheques/Bank Drafts).
Payments may be made by post or by hand on weekdays from 8.30 a.m. to 4.00 p.m. at ETF Board, Head Office, Narahenpita.
Payments by cash will be accepted only at Bank of Ceylon, Torrington Square, Colombo 07 and People's Bank at No. 475/1 Elvitigala Mawatha, Narahenpita.
Amount in the cheque or money order should tally with the total amount indicated in the remittance form.
A separate remittance form should be used for each month in respect of payments of arrears. If not so, please attach a separate schedule indicating the breakdown of the total amount.
Employers who are making payments with R1 form should continue the same procedure even though the number of employees falls below 15 in any month. All government and semi government institutions should use R1 Remittance Forms when they make payments. They should send the individual member contribution details in Form II on half yearly basis. For details please contact Manager - Member Accounts(Larger Category) on Telephone No. 2369596.
Employers who wish to change the remittance form from R4 to R1 as a result of increasing the number of employees in their establishments should inform the ETF Office for necessary instructions before change the remittance form.
Important
Employers who have more than 15 employees must use the R1 remittance form & employers who have less than 15 employees may use the R4 remittance form when they make monthly contributions.
Very Important
The monthly contributions must reach the ETF Board on or before the last working day of the following month.
For further details please contact the ETF Office on following Telephone Nos.2368160, 2503911, 2581704
Electronic Mode
Employers who are making payments only with R1 Remittance Forms are able to pay
contributions
surcharge payments and
upload monthly member contribution details (Form II Returns) through their respective Bank Accounts.
Employees who are willing to make the payments through Bank of Ceylon should register with Bank of Ceylon Corporate Branch and obtain a password. For clarification please contact the undermentioned officers.
Mr. Gamini Silva
Customer Service Manager
(Bank of Ceylon - Corporate Branch)
Tel : 011 2445782
Mr. Godfrey Silva
Business Promotions Manager
(Bank of Ceylon-Corporate Branch)
Tel :011 2399560
Employers who have bank accounts at Commercial Bank are requested to register with Commercial Bank Pay Master. A duly filled application form should be submitted to the Bank. Please contact the following officers for further details.
The File Format of the magnetic media file to upload the Form II data (Member Details) through Internet are given in theForm II data File Format details.
In respect of surcharge payments, Surcharge Notice No. should be entered. Please note that without Surcharge Notice No. surcharge payments cannot be made.
Please obtain a receipt from the computer as an acknowledgement. Receipts are not issued by the ETF Board for payments made through Internet.
Penalties / Surcharges
For delayed payments (when the amount paid is less than the calculated contribution a penalty will be added according to the number of days from the underpayment to the full payment).
For delayed payments
Surcharge payable on contribution
For a delay not exceeding 10 days
05%
For a delay between 11 days to 01 month
15%
For a delay between 01 to 03 months
20%
For a delay between 03 to 06 months
30%
For a delay between 06 to 12 months
40%
For a delay exceeding 12 months
50%
For delayed returns (Form II)
Employers who are liable to contribute to the ETF under remittance form R1 are required to furnish half yearly return incorporating details of contributions made on behalf of its employees in respect of each month in the following manner.
1 st half year return (January to June) on or before 31 st August of the same year.
2 nd half year return (July to December) on or before 28 th February of the following year.
Employers who are submitting the above returns after the due date shall be liable to pay a surcharge at the rate of one percent of the amount of the contribution to which the return relates for every completed month or part thereof from the last date on or before which the return was due to the date of receipt by the Board of a duly completed and correct return.
Registration of Employers with the ETF
Unlike EPF, ETF has no registration procedure prior to making contributions.
The first and foremost obligation of any employer who has started a business and recruited his 1 st employee is to register the business with the Commissioner General of Labour and obtain a registration number for the employment.
On receipt of the Registration Number from the Labour Department the employer must either write or personally call over at the ETF Office and obtain the relevant forms and instructions to make payments to the ETF.
Once the 1 st contribution is received at the ETF Board that employer will be entered in the "Contributing Employers List" in the ETF.
Employers who are contributing to approved Provident Funds are given separate Numbers from the ETF. Such employers should quote that Number in all monthly remittance forms half yearly returns and other correspondences.
The ETF does not have a separate registration system. Therefore, the ETF is also using the employers EPF registration number for their payment and other activities. The new employers who are not obtained an EPF number can obtain a temporary number from the Contribution/Collection Section of ETF for their payments until they get the EPF registration number from the Labour Department.
Assigning of Numbers to Members
It is the responsibility of the employer to assign numbers to his employees.
Under no circumstances a number once given to an Employee should be allocated to another employee even if such employee has left the organization.
If an employee who has resigned rejoins the same company after obtaining the ETF refund should be given a new number.
Who is eligible for membership
The nature of the job is irrelevant. The category of employment is immaterial. Employer should be contributed whether they are permanent, temporary, apprentice, casual or shift workers.
Employees working on piece rate, contract basis, commission basis, work performed any manner what so ever are eligible for membership
Legal Action on Defaultered Employers
The Enforcement & Prosecution Officers are following up
about the defaultered and non-contributing employers. "Every employer who is liable to pay contributions to the Fund as
specified by the Employees' Trust Fund Act No. 46 of 1980 and its amendments should pay contributions to the Fund on time.
Otherwise the enforcement & prosecution officers will implement all necessary actions for these defaultered and
noncontributed employers to make the payment with the additional surcharges.
In the event of underpayment or nonpayment
of contributions any employee can make a written complain with an affidavit to Chairman, General Manager or DGM(E & RD)
any Area Business Manager. Employees can make their complaints against their employers through letters, e-mail or personally
to the ETF offices. If the employer doesn't fully comply with the orders made by the ETF Board will take legal action
against the respective employer to safeguard the rights of the employees.
